Budget Builder
Overview
Section titled “Overview”The Budget Builder is where you plan the financial side of every event. Add expected costs and revenues, and see your projected profit or loss update in real time.
Creating a Budget
Section titled “Creating a Budget”- Open an event and go to the Budget tab
- The budget is divided into two sections: Costs and Revenue
Add line items for every expected expense:
| Category | Examples |
|---|---|
| Artist / Talent | Artist fee, rider costs, travel, accommodation |
| Production | Sound, lighting, staging, backline rental |
| Staffing | Crew, security, front-of-house |
| Venue | Room hire, cleaning, insurance |
| Marketing | Promotion, printing, advertising |
| Catering | Hospitality, artist catering, crew meals |
| Other | Permits, miscellaneous |
Revenue
Section titled “Revenue”Add expected income:
| Source | Examples |
|---|---|
| Ticket sales | GA, VIP, early bird |
| Bar / F&B | Bar revenue share, food sales |
| Sponsorships | Brand partnerships, naming rights |
| Merchandise | Merch commission |
| Other | Parking, coat check |
Tracking Actuals
Section titled “Tracking Actuals”As the event progresses, update line items with actual amounts. The budget shows:
- Estimated — Your original projection
- Actual — What was actually spent/earned
- Variance — The difference between estimated and actual
Budget vs. Actual Report
Section titled “Budget vs. Actual Report”After the event, the budget becomes a powerful reporting tool. See exactly where you were over or under budget and use that data to improve future estimates.
Template Budgets
Section titled “Template Budgets”When you create a budget from a template, all line items and default amounts are pre-filled. Adjust as needed for the specific event.