Accounts Payable

Overview

Accounts Payable (AP) tracks money you owe to vendors and suppliers. Every purchase order, vendor bill, and payment is recorded here.

Recording a Bill

1. Go to Finance → Accounts Payable
2. Click New Bill
3. Select the vendor and enter:
   • Invoice number
   • Amount and currency
   • Due date
   • Event it belongs to (optional)
   • Line item breakdown
4. Attach the vendor’s invoice PDF if available

Bill Statuses

Status	Meaning
Draft	Bill entered but not yet approved
Pending	Awaiting approval
Approved	Approved for payment
Paid	Payment has been issued
Overdue	Past the due date and unpaid

Aging Report

The AP aging report shows outstanding bills grouped by how long they’ve been unpaid:

• Current — Not yet due
• 1–30 days — Slightly past due
• 31–60 days — Needs attention
• 61–90 days — Escalation required
• 90+ days — Critical overdue

Producit automatically calculates aging and can send reminder notifications.

Linking to Events

Bills can be linked to specific events, making it easy to see the true cost of each event and compare against the budget.